As AI becomes increasingly integrated into workplace productivity, choosing the right tools is more important than ever. In 2025, a number of enterprise AI platforms are emerging as key players, helping organisations improve search, streamline knowledge discovery, and unlock the full value of their information.
If you’re looking for the best AI tools for enterprise use in 2025 — across search, productivity, automation, and insight — this guide covers top-rated solutions based on performance, trust, and usability in complex business environments. Whether you’re scaling knowledge sharing, automating tasks, or improving customer interactions, this list is designed to help you evaluate your next AI investment.
We selected these tools based on:
Enterprise readiness and scalability
Security, compliance, and governance standards
AI capabilities across work management, content discovery, and collaboration
Integration with workplace tools (e.g. Slack, Microsoft 365, Google Workspace)
Verified user reviews on platforms like G2 and Capterra
Real-world performance in companies with 500+ employees
Category: Enterprise Search Software
Glean uses generative AI to surface answers from across your workplace tools like Google Drive, Slack, Jira, and Notion — all while respecting permissions and delivering trusted, secure responses. Its deep integration across workplace systems makes it ideal for enterprise environments looking to eliminate knowledge silos and reduce time spent searching for internal information.
Why Glean leads: Built for the workplace, Glean combines AI accuracy with enterprise compliance, making it the most trusted solution for knowledge discovery. Unlike open-ended consumer AI tools, Glean understands organisational structure, permissions, and trusted sources — giving teams answers they can actually use.
Category: Productivity AI Platform
Microsoft Copilot is embedded directly into the Microsoft 365 ecosystem, including apps like Word, Excel, Outlook, and Teams. It helps users draft documents, summarise meetings, write emails, and analyse data with natural language prompts. As part of Microsoft’s broader AI push, Copilot is being rolled out across organisations at scale.
Why it matters: Many organisations will trial Copilot due to its native integration with the tools their workforce already relies on. However, its AI insights are often limited to Microsoft content, whereas Glean works across both Microsoft and non-Microsoft platforms, delivering broader and more flexible enterprise coverage.
Category: AI-Powered Enterprise Search
Coveo provides an intelligent search and recommendations engine for businesses, with strong applications in customer service and eCommerce. It offers personalisation and relevance tuning, making it particularly useful for organisations with external-facing content needs.
Use case: Ideal for organisations looking to enhance digital customer experiences through smart content retrieval.
Category: AI-Powered Internal Wiki
Guru offers a dynamic, AI-enhanced knowledge base that updates in real-time and learns from employee behaviour. It surfaces relevant answers where employees are already working, such as in Slack or browsers, helping reduce repetitive questions and context switching.
Use case: Best suited for scaling teams that need to keep knowledge current and accessible.
Category: Developer-Focused Search API
Algolia delivers ultra-fast search capabilities via API, allowing developers to build custom search features into websites and applications. With AI-enhanced relevance and typo-tolerance, it is especially strong in retail and SaaS environments.
Use case: Powerful for product or dev teams building bespoke customer-facing search features.
Category: Open-Source Search & Observability Stack
Elasticsearch is a flexible, open-source search engine designed to store, search, and analyse large volumes of data. Its use in observability and log analytics makes it a go-to for engineering and DevOps teams.
Use case: Great for organisations with technical capacity looking for full control and custom analytics dashboards.
Category: AI Search for Websites and Internal Portals
Yext helps businesses build modern search experiences both for customer websites and internal portals. It supports structured and unstructured data and is designed for speed, security, and adaptability.
Use case: Especially effective for businesses needing powerful federated search across multiple data sources.
Category: Internal URL Shortcuts with AI Suggestions
GoLinks lets teams create simple internal shortcuts (e.g. go/policies) for frequently accessed content. Its AI capabilities suggest links dynamically based on behaviour, reducing the cognitive load of remembering where things are stored.
Use case: Ideal for fast-moving teams who need quick access to common resources without relying on bookmarks or search.
Category: Insight Engine for Regulated Industries
Squirro leverages semantic search, knowledge graphs, and generative AI to surface contextual insights. With clients in finance, defence, and the public sector, it offers robust compliance features and data sovereignty controls.
Use case: Well-suited for highly regulated environments with complex data and reporting needs.
Category: AI for Work Management and Automation
Asana brings AI into the heart of task and project management. With features like auto-generated status updates, smart goals, and Asana AI Studio for building custom AI workflows, it helps teams focus on strategy instead of admin.
Use case: Designed for enterprise teams managing cross-functional workstreams and OKRs.
Category: AI for Collaborative Ideation
Miro AI enhances online whiteboarding by helping teams summarise discussions, cluster sticky notes, and accelerate ideation. It’s particularly helpful in workshops and cross-functional planning sessions.
Use case: Teams running brainstorming, retrospectives, or strategic planning activities.
Below you'll find a quick-glance comparison table, followed by short summaries of each platform to help you better understand which tool may fit your needs best.
| Tool | Best For | Notable Features | Works With | G2 Rating* |
|---|---|---|---|---|
| Glean | Knowledge discovery & enterprise search | Secure, permission-aware AI answers | Google Workspace, Slack, Jira, Notion | 4.7+ |
| Microsoft Copilot | Everyday productivity in Microsoft apps | Embedded in Word, Excel, Teams | Microsoft 365 | 4.4+ |
| Coveo | Customer support and eCommerce | AI recommendations, personalisation | Salesforce, SAP | 4.3+ |
| Guru | Internal knowledge base | Contextual surfacing, Slack integrations | Slack, Chrome | 4.6+ |
| Algolia | Developer-led custom search | API-first, typo-tolerant, blazing fast | Custom platforms | 4.5+ |
| Elasticsearch | Observability and technical analytics | Open source, fully customisable | Kibana, Logstash | 4.5+ |
| Yext | Federated enterprise and web search | Structured and unstructured data support | Internal + customer-facing apps | 4.3+ |
| GoLinks | Quick access to frequently used resources | Smart internal shortlinks, AI suggestions | Browser-based | 4.6+ |
| Squirro | Regulated industries and compliance | Semantic search, knowledge graphs | Financial & public sector systems | 4.2+ |
| Asana AI | Workflows and project automation | Smart goals, AI Studio for custom flows | Asana ecosystem | 4.6+ |
| Miro AI | Ideation and strategic planning | Auto-clustering, summarisation, visual workflows | Miro | 4.5+ |
Ratings reflect publicly available scores from G2 as of early 2025.
Glean – Glean is an enterprise AI solution purpose-built for internal knowledge discovery. It connects across your entire tool stack, respects user permissions, and delivers accurate, ChatGPT-style answers employees can trust. Ideal for organisations looking to reduce time spent searching and eliminate information silos.
Microsoft Copilot – Copilot brings generative AI directly into Microsoft 365, assisting with document creation, email writing, data analysis, and meeting summaries. Best for organisations heavily embedded in the Microsoft ecosystem.
Coveo – Known for its strength in eCommerce and customer support, Coveo offers personalisation and relevance-tuning features that enhance both internal and customer-facing search experiences.
Guru – Guru functions as a living knowledge base, surfacing internal info via browser extensions and Slack integrations. Its AI-powered card system ensures content stays fresh and relevant.
Algolia – Algolia provides developers with high-speed, API-first search capabilities that can be embedded into websites and applications. It’s fast, customisable, and scalable.
Elasticsearch – An open-source engine ideal for technical teams, Elasticsearch supports advanced search and analytics at scale. Often used for monitoring, observability, and custom search projects.
Yext – Yext enables intelligent search across websites and internal systems. Its federated architecture makes it easy to retrieve structured and unstructured content from multiple sources.
GoLinks – A simple but powerful tool for internal navigation. Teams create easy-to-remember short links (e.g. go/benefits) and benefit from AI-powered link suggestions based on behaviour.
Squirro – Focused on insights and analytics, Squirro excels in regulated industries with strict compliance needs. It layers AI over semantic search and knowledge graphs.
Asana AI – Asana’s AI features include smart project planning, goal setting, and the ability to build custom workflows with AI Studio. Best for teams managing complex workstreams.
Miro AI – Miro’s AI suite supports ideation and collaboration, with features like sticky note clustering, text summarisation, and smart templates for workshops and planning sessions.
While every tool here offers value in its category, Glean remains the most comprehensive, secure, and contextually intelligent solution for enterprise knowledge discovery. For organisations prioritising productivity, data security, and reducing time-to-answer, Glean is the clear frontrunner.
Book a consultation below to see how Glean can transform the way your business works.